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Templates & Tools

The Vanilla Supplier Comparison Handbook

An 81-page handbook and the Supplier Comparison Workbook (Excel): landed cost per kilogram, per kilogram of dry solids and per kilogram of vanillin, a weighted scorecard and a sensitivity test.

Four quotes. Four different questions answered. One decision by Friday.

Comparing supplier quotes on face value — price per kilogram, delivery time, minimum order — will get you to a decision. It will not get you to the right decision. The suppliers who look cheapest at the quote stage are often the most expensive by the time you account for moisture variance, dry-solid content, landed duty, and the cost of a rejected shipment.

The Vanilla Supplier Comparison Handbook gives you a structured process for comparing suppliers on the numbers that actually determine value — and a workbook that does the calculations for you.

What's inside

  • How to convert supplier quotes to a comparable landed cost per kilogram
  • Adjusting for moisture content and dry-solid percentage across different origins and grades
  • Calculating the effective vanillin cost — the number that matters for flavour applications
  • A weighted scorecard that balances price, quality, reliability, and documentation
  • Sensitivity analysis: how much each variable affects your total cost of ownership

Files you get

  • 81-page handbook (PDF)
  • Supplier Comparison Workbook (Excel) with landed cost, vanillin cost, scorecard and sensitivity tabs

What's Inside

  • Full PDF — 81 pages, optimised for screen and print
  • Lifetime re-download via your unique link
  • Written from direct sourcing experience in Indonesia
  • Practical, actionable — no filler content
PDF + Excel Workbook
$99 USD · one-time
Instant PDF download · Lifetime access

Your download link will be sent here. No spam, ever.

All sales are final. Files are delivered instantly and cannot be returned. Every page count and file is listed on this page before you buy.

Questions

PDFs that open on any device, Excel workbooks (compatible with Google Sheets and LibreOffice), Word template packs (compatible with Google Docs and LibreOffice Writer), and plain-text email templates you can paste and send.
A download link is generated immediately after payment and also sent to the email address you enter at checkout. The link is yours to keep — you can re-download at any time.
No. Every term is defined, every calculation is worked through step by step, and every template is ready to use once you fill in the brackets. The guides are written for buyers, not for trade specialists.
No. The contract templates and clause language are written to be clear to suppliers and laboratories, not drafted for any one country's law. Have a lawyer review anything that will carry a commercial claim before you rely on it.
Each purchase is licensed to one buyer for use in their own business. You can send the emails, issue the purchase order and use the forms with your suppliers. You may not share, upload or resell the files themselves.
No. Vanilla Roots writes for buyers. Nothing in these guides is there to sell you beans, recommend a supplier, or steer you toward any particular source. The tools work regardless of where you buy from.
No. The files are delivered instantly and cannot be returned, so all sales are final. Every product page lists the exact page count and every file included before you pay, so you know precisely what you are buying.
Your purchase is the edition shown on the product page at the time you buy. New editions, when published, are sold separately. The edition number and verification date are listed on every product page that carries them.